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Purchasing Assistant - 517082

Tuscaloosa, Alabama, United States

 

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Purchasing Assistant - 517082

  • Tuscaloosa, Alabama, United States
  • Engineering
  • Office/Clerical Support
  • Regular Full-time (Benefits eligible)
  • Closing at: Oct 6 2022 at 22:55 CDT

Pay Grade/Pay Range: 54 Hourly (non-exempt) - Minimum - $ 12.00 Midpoint - $ 16.29 


Department/Organization: 214281 - Metallurgical and Materials Eng


Normal Work Schedule: Monday - Friday 8:00am - 4:45pm


Job Summary: The Purchasing Assistant will aide in procurement-related activities at the college or University level.


Additional Department Summary: This position provides purchasing and operational support for the Metallurgical and Materials Engineering Department. This position processes the purchasing paperwork for the department including receiving all purchasing requests, ensuring all pre-approvals are in place, placing orders, reconciling P-Card purchases in Concur, monitoring and tracking packages, and assisting with the distribution of the packages. The position also oversees travel arrangements and submit reimbursements for faculty, faculty candidates, seminar speakers, students and other guests for UA-related travel, which may include setting up vendors in Concur, uploading receipts, and submitting justification for the travel. This position also oversees course and room scheduling, working with students to assist registration, coordinating visits for seminars, interviews and prospective students, working with a variety of software to assist with scheduling, student information, and course/curricular materials.


Required Minimum Qualifications: High school diploma or GED and three years of general office experience; OR Associate's degree and one year of general office experience; OR Bachelor's degree.


Skills and Knowledge: Working knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel). Good organizational, communication and public relations skills. The successful candidate must show the following skills and traits: punctual and reliable; excellent communication and customer friendly service; efficient and accurate computer and data entry skills; work collaboratively in a dynamic setting; research and prepare comprehensive reports; be highly organized; work at a rapid pace with numerous interruptions; cope with stressful conditions; and demonstrate tact, versatility, and adaptability. Applicant must have the ability to demonstrate a high degree of self-motivation and directional initiative.


Preferred Qualifications: Previous experience with UA operating software programs such as Concur and buyBama. Knowledge of UA's purchasing and travel policies and procedures, including knowledge of UA bid and sole-source policies.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

Please note, all Employment positions close at 10:55pm CST.

Non-Exempt positions are posted a minimum of 3 days. Exempt positions are posted a minimum of 7 days. Faculty positions are posted a minimum of 30 days.

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Need help?

Please email the Human Resources Department at hrsvctr@ua.edu or contact us by phone at (205)-348-7732. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

 

Equal Opportunity Statement

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants to and employees of this institution are protected under Federal law from discrimination on several bases.

 

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Supplemental Links

"EEO is the Law" Poster

“EEO is the Law” Poster Supplement

Family and Medical Leave Act

Employee Polygraph Protection Act

The University’s Annual Security Report contains information on campus safety statistics as well as University Safety and Security Policies. It can be viewed online or by request to UAPD at ua.police@ua.edu.